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Help and guidance for practitioners, practices and hub teams. Search 91 guides, or browse by who you are and what you need to do.
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Practitioners
For GPs and clinicians using a GPnetworks account
20 articlesHubs
Joining a hub, hub shifts and connecting with hubs
12 articlesHub administrators
Running a rota: work plans, assignability, pay and onboarding
11 articlesPractices
Requesting and booking cover for your practice
22 articlesWorkforce
Employment, pensions and engaging with employers
3 articlesNon-clinical staff
Guidance for administrative and support staff
2 articlesVaccine clinics
Getting started with and working in vaccination clinics
6 articlesVolunteers
For marshals and volunteer roles
1 articleAbout GPnetworks
What the service is and how it fits together
1 articleArchive
Historical discussion and consultation posts, kept for reference
13 articlesPractitioners
For GPs and clinicians using a GPnetworks account
Access GPnetworks on an iPhone
We have had some user feedback about the latest version of the iPhone and its Operating System (iOs 5) In order to access EITHER your normal GPnetworks…
1 min readCould a limited company be the right choice for locum doctors?
by Crunch Accounting : Mel Dixon Many locum doctors in the UK work via NHS and locum agencies which handle their pay much like a direct employer would.…
3 min readFacts about GPnet
Some facts about GPnetworks: GPnetworks has the most advanced online locum availability system in the UK Our system intelligently matches locations We’re…
1 min readHow the locum system works
For GP’s: You can manage your sessional availability in your Calendar You can keep private notes for any day in your Calendar (notes can downloaded as a…
1 min readHow to find GP locum work
To some it may seem obvious how to use the system and easy to find locum work. To others however, it may be less apparent. especially if that person does…
1 min readHow to find locum work near you
There are a few simple things to do, in order to find locum work that suits you. Crucial 1. Enter your sessional availability Each day is broken down into…
1 min readHow to invoice for shifts
When you have confirmed shifts in the past in your schedule, you can create invoices from these very easily – grouped by employer. They will be generated…
1 min readHow to maximse your chances of finding session work with GPnetworks
There are a number of factors that can affect your ability to find sessional cover via the system: 1. the amount of availability you have in your calendar…
1 min readHow to use an iCal feed in your calendar applications
All GP accounts contain a feature to create an iCal feed from your GPnet Calendar iPhone / iPad: Click the iCal feed address link created for you below…
1 min readInactive GP accounts
What is an inactive GP account? An inactive GP account is simply an account that does not show sessional availability to employers. All other features of…
1 min readPractices Trusted Lists
A new feature has been released for Practice accounts to allow them to build their own Trusted Lists of GPs. Any practice can request a GP to join their…
1 min readPrivate notes and iCal integration
Private notes All GP accounts have a Notes feature within their Availability Calendar to add private notes – just click on the little ‘n’ next to any…
1 min readProfessional & peer support for GP Clincal Systems
We are very very very excited to announce the birth of our GP Clinical Systems Support forum! Accessible via facebook and integrated directly into GP…
1 min readSend your availability to anyone
Do you know that using your GP account, you can very easily send a Personal Availability Calendar to anyone you like? There are 4 simple steps: 1. Login…
1 min readSmartcards
As an NHS Clinician you are likely to access some of the national NHS IT applications (including the Patient Demographic Service, Choose & Book, the…
2 min readSole Trader vs Limited Company: Which One Should You Be?
Author: Joshua Danton Boyd – Crunch Accounting It’s clear the life of a locum doctor can be stressful and time-consuming. It’s no surprise then when it…
2 min readThe Public Availability calendar option in GP profiles
The option of making your availability public simply means that you allow your availability calendar to be viewed on a public URL, outside of a GPn login…
1 min readThe Request process
The background To start at the beginning, each GP can specify how far they are willing to travel to work from their postcode (setting their work radius)…
2 min readWho and what is GPnetworks?
GPnetworks is a small, private company, that supplies a free web-based service to locum GP’s, Practices and Health Centres in the UK. The service offers…
1 min readYour personal Request Inbox on your mobile phone
Do you know that GPnetworks offers a great way for you to view your Request Inbox at a private address via your mobile phone This can help you keep…
1 min read
Hubs
Joining a hub, hub shifts and connecting with hubs
Connecting with hubs
How to connect with hubs from your account If you would like to connect with a new hub service, such as a Federation hub or a PCN hub, its very easy to do…
1 min readCreating / sharing availability
Availability is created and managed in your Schedule screen That’s this screen (when you’re logged in) https://gpnetworks.co.uk/schedule Adding & removing…
2 min readHow to be invisible
There are 3 aspects which determine how employers see you 1. Your availability if you have no availability in your Schedule then practices will not see…
1 min readHow to self-assign
(Once your account is enabled within a Hub) In your account, your Schedule screen contains all Hub Assignments, shifts available for self-assignment and…
2 min readInformation for new members to the COVID Vaccine Hub
We want to assure all new members that we are working as hard as we can to process all registrations and to enable all new members. Whilst there are…
3 min readKnowing if locums respond to requests
Locums that respond/do not respond Every locum has a statistic called their response rate, which measures how well they respond to requests from employers…
1 min readRules of Engagement – the logic of your Schedule
As a freelancer, you need to be able to work across a number of different types of employer. — As a locum with a GPnetworks account, you need your account…
1 min readSelf-assign to a Hub shift
If a Hub wishes you to self-assign to shifts in their rota they will turn this feature on for their Hub. This means you will see shifts that you are…
1 min readStaff account professional documents
Staff user accounts store many of their important professional documents and certificates within their Profiles. Hub admin managers can view these any…
1 min readWorkforce Hub accounts
This section contains support articles and downloadable materials that relate specifically to the Workforce Hub accounts Downloads GPn-notifications (PDF…
1 min readWorkforce pools, priority of assignment, delegation and resilience
Workforce pools provide a useful grouping of a mixed workforce, that supports a priority based approach to solving rota requirements. The pools are the…
1 min readYour Schedule, requests for work, assignments and more
Since 2017, GPnetworks has incorporated working with Hub services , combining traditional in-hours work for practices with other forms of shift work such…
3 min read
Hub administrators
Running a rota: work plans, assignability, pay and onboarding
Assignability
What controls assignability in your rota? There are a few things that interact to determine if someone in your workforce can be assigned to a shift in…
3 min readCreating invoices and invoicing hubs
If you have worked shifts for a hub, invoices for the shifts are generated automatically at the start of the month, for the previous months work. These…
1 min readHub admin team
Your Hub admin team As a hub admin with the highest level of admin rights, you can see and manage the permissions of the other hub admins for this hub…
1 min readHub configuration
Hub settings Any hub is highly configurable and can be be designed to work in a specific way, to support any service. As well as this, there are many…
1 min readInvoicing via your account
Each Account contains an Invoice tab. In here you find everything related to book keeping and invoicing for the work you have completed via the system.…
1 min readJoining a Hub with and without an existing GPnetworks account
This diagram explains the process for those with an existing GPnet account for those without an existing account. registration-process-and-hub-joining…
1 min readOnboarding staff
Join the network / join the hub Accessing the system first Staff users need a free account on the system before they can use an account to join to a hub A…
4 min readPay rates and pay management
Pay rates In order for the system to be able to properly calculate costs and individual pay, we need to ensure we have setup pay rates in the hub. The…
2 min readRota views and auto suggestions
Rota appearance Orange is a unassigned shift that hub has suggested a user for Green is assigned (booked) and the user will know this via a notification…
1 min readUser journey -the assignment workflows
This diagram explains the various different assignment workflow. They can all work together. Hubs control which workflows they use. You dont need to…
1 min readWork plans, entitlements and rota templates
These all interact. Work plans can define an agreed contract of work with someone, broken down into hours per day and a weekly total From work plans we…
2 min read
Practices
Requesting and booking cover for your practice
2011 usage statistics
Our figures for 2011 are in and they show a marked improvement on 2010 2011 statistics : 11604 logins by 259 practices, across 30 pct’s 18097 logins by…
1 min readAn overview for Practices
Apart from looking in the Master Calendar for available locums and calling or emailing them, how do the more advanced aspects of the system work, in order…
1 min readCancellation
Cancelling a Confirmed booking Gpnetworks does not have a Policy on the subject, since we are not involved in the negotiations between practices and…
1 min readConnecting Primary Care
Since 2003 , GPNetworks has provided a sessional GP availability service for Primary Care practices. The online service is commissioned by PCTs and…
1 min readFAQ
This page is intended to be a quick reference. Core features – helping practices find locums faster The main feature is the ‘Availability’ screen. Here…
5 min readHow can GPnetworks help ensure quality cover for practices?
We know that the issue of quality is very important to practices and finding a locum through a DIY system like GPnetworks can be a bit hit and miss.…
2 min readHow do you know a GP is willing to travel to your practice to work?
When you login to look for a GP, how do you know that the GPs you see in your GP Availability calendar are willing to travel to your practice to work for…
1 min readHow GPnetworks handles the processes and communication behind the Request and bookings
GPnetworks has developed a system that successfully automates the processes behind requesting and booking locum cover. The system mimics the real-world…
1 min readHow to request and book a GP with the GPnetworks system
Using the GPnetworks system to Request and book a doctor brings many advantages. Its time saving, it creates an auditable schedule and history for both…
1 min readLocum work – workflows
There are two workflows designed to connect you and practises that are looking for cover: 1. Practices post requirements, GPs can see these in their…
1 min readLogin
Logging in to your account should be one of the most straight forward actions of the platform but can often appear complex and become frustrating, for a…
1 min readRegistration and login support
Recently there have been quite a lot of new practitioners and practice admins registering and many people needing to access their existing account. Some…
2 min readRenewing a simple practice subscription
If your subscription has expired you are not ‘locked out’ of your account. The practice account continues to allow login and only prevents access to the…
1 min readRequesting GPnetworks in your area
If you live in a part of the UK where GPnetworks does NOT currently operate, not to worry – together, we can get our network and the accompanying…
1 min readTerms & Conditions
Sometimes a GP may ask you to refer to their Terms & Conditions. These are within a document stored in the GPs Profile and is emailed to you at the email…
1 min readThe definition of the four sessions
Many users have asked what the start and end times are of the 4 sessions we structure days with in the system. We do not attempt to define exactly what is…
1 min readThe four sessions that comprise a day in your Calendar
The GP Availability calendar and the Practices corresponding calendar interface shows each day as broken down into 4 separate sessions. Morning Afternoon…
1 min readThe Trusted list feature
All Enhanced (paid) accounts include Trusted list management. A Trusted list is a list of GP, controlled by each practice, comprised of GPs from the wider…
1 min readUnderstand how T&Cs are handled in GPnetworks
A GP uploads their T&C’s to their profile When a practice requests a GP via the system, and the GPs accepts the request, the T&C’s are attached to the…
1 min readUnraveling the logic of the request process
On this support system, other articles deal with the basic logic of the request process. This Q&A looks at the issues of cancellation and first come first…
1 min readUsing Filters to help find a practitioner
Using filters Your practitioner availability screens contain some built in filters. When you apply a filter the screen reloads the availability, applying…
1 min readWhy can I not see a doctors contact details?
There are 3 possible reasons for this: ( note : in all cases, you can still Request GPs via the system) 1. The doctor has not published their contact…
1 min read
Workforce
Employment, pensions and engaging with employers
Engaging with employers via your account
Your profile, docs, certs and sharing these with employers Your profile allows you to be responsible for maintaining your docs & certs. These are then…
1 min readLocums & pension
Pensions Locums can opt to pension their income or not, useful links for further information.…
1 min readProviding winter crisis capacity support
Dec 2022 / Jan 2023 The ICS is supporting these services with flexible staff. Staff required: GP, ANP, ACP Rates : GP £175 per hour (Bank Holiday rate)…
1 min read
Non-clinical staff
Guidance for administrative and support staff
Managing your time-off & leave
View entitlements. Create leave requests. View request status. View your colleagues time-off. TEMPO will automatically calculate your leave based on your…
2 min readYour visibility to practices
If you choose to give your sessional availability within your profile Schedule, you may want to know and control who can see it and request you for cover.…
1 min read
Vaccine clinics
Getting started with and working in vaccination clinics
COVID hub Admin account FAQ
Guidance for working in the COVID hub Note: this is not general advice for all admin users, across all hubs Will I get trained on Pinnacle? Yes, time is…
1 min readGetting started with the vaccine clinic
Before you can be assigned to shifts at the mass vaccination sites, you need to progress through a few basic steps: Register for an account on our network…
2 min readRisk Assessment
Additional guidance & information – please read GENERAL Observe good hand hygiene, with frequent use of soap and water or alcohol-containing gel; Use…
1 min readUser journey -register- join a hub-get shifts
This diagram explains the process of joining, connecting with a hub and joining the hub workforce, ready to be deployed in their rotas. This post is also…
1 min readVolunteer (Marshall) FAQ
Brighton Racecourse COVID Vaccination Site Staff FAQs – Marshals Where will I be working? One of three places: Car Park – so bring warm/waterproof…
1 min readWorking or Volunteering in Vaccination Centres from the 23rd August
Providing Vaccinations to Patients Under 18 Years of Age You must complete the training courses listed which are relevant to you job role (see list in…
1 min read
Volunteers
For marshals and volunteer roles
About GPnetworks
What the service is and how it fits together
Archive
Historical discussion and consultation posts, kept for reference
A consultation with GPs on account features
Now that our PCT funding has come to an end, we have started to charge Practices a small annual subscription. This is designed to keep us in business and…
2 min readA discussion about how to fund the GPnetworks service
From our communications with Practice Managers and Admin staff and with GP’s using the system, we can see that it is fairly unanimously accepted that…
1 min readA discussion about NHS Smartcards
Please use this discussion to share your knowledge and opinions about Smartcards . A representative from Connecting For Health , responsible for the…
1 min readA discussion about pay rates
What rate(s) should I be charging ? A number of GP’s have asked us how much they should be charging for their time, both hourly and daily. We are not in a…
1 min readA discussion about the pro’s and con’s of a Chambers model
A description of a current Chambers model from Richard Fieldhouse Like GPnetworks, we are NOT an agency and all locum work is superannuable and taxed as…
3 min readCOVID-19 GP Toolkit
Click the link below to download in PDF: COVID-19 screening Update COVID-19 Screening Update 14 Mar 2020 to IAS Staff Downloads COVID-19 Screening Update…
1 min readFunding the GPnetworks service in 2011
Many of you may already be aware that GPnetworks is no longer receiving PCT level funding and has had discussions with its members on how best to fund the…
1 min readHow can GPnetworks be improved in 2011?
This discussion is a sibling to an earlier discussion about the development of a specific feature inside GPaccounts. The ideas raised in that earlier…
1 min readJoin GPnetworks
Any UK based GP can join GPnetworks for free . You simply need a valid GMC number and UK postcode. GP signup Any UK Practice can join GPnetworks for free…
1 min readNational registrars and new practitioners study day
The 14th National registrars and new practitioners study day Wednesday 15 June 2011 Includes: A presentation from Claire Gerada at the RCGP on the future…
1 min readNHS Superannuation Changes – NHS pension scheme
Posted to GPnetworks by a locum GP It seems that with the final dismantling of pcts, the mechanism for involvement in the NHS pension scheme will change…
1 min readWhat can your account do for you?
With a free practitioner account, you can Connect yourself and your availability to your choice of employers Receive email and in-app notifications of all…
1 min readWorking in partnership for better business and health outcomes
Date : Thursday 17 November 2011 Location : Victory Services Club, London Event organised by : PCC ( www.pcc.nhs.uk ) Cost : FREE Summary : GPnetworks has…
2 min read