Your Schedule, requests for work, assignments and more

Since 2017, GPnetworks has incorporated working with Hub services, combining traditional in-hours work for practices with other forms of shift work such as Extended Hours (EHS).

This has meant that your Schedule has become a little more complex, since it has had to evolve to handle the extra types of shifts, the logic that accompanies them and manage the relationships between all shift types.

From your perspective, there is a single Schedule for all your work. Interpreting your Schedule is aided by the view filters down the left hand side, that allows you to turn on and off different aspects of the Schedule.

Different shift types are shown in different colours to help you interpret your work schedule.

Blue Requests are those you receive from practices you have a direct connection in via your Locum Work dashboard

https://ias.hereweare.org.uk/index/locum_work_dashboard

These are typically Requests for in-hours shifts at a specific Practice

if you Accept a Blue request this will turn Yellow. This does not mean you have been booked but informs the Practice concerned that you have accepted the Request, The Practice can then confirm the request, which creates a form booking.

A Confirmed request will show as green in your Schedule.

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Hub Service Assignments

When you use your Hub Work screen to connect to and show availability to a Hub service, you may then receive Assignments from the Hub – the are shown as Purple in your Schedule.

Hubs also provide an additional method of picking up shifts called self-assignment. Three weeks before a shift you will see the shift in your Schedule in dark grey and can click to self-assign to the shift.

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Rest assured all the logic that manages Requests and Assignments is handled automatically for you. You cannot be double booked or miss out on an opportunity, so long as you manage your Availability and Visibility to both practices and Hubs properly.

Notifications and reminders

All requests, cancellations and changes within your Schedule are followed up with an email notifications. Many of these provide an action within the body of the email so you won’t even need to login to respond,

When you are booked to work, whether for a Practice direct or for a Hub, you will also receive a reminder before the shift.

Invoicing

After you have worked a Confirmed shift you can use your built in Invoicing feature to generate invoices for practices.

When you work for a Hub service and are paid by the Hub provider, your invoices are automatically generated for you and placed into your Invoices section.

https://ias.hereweare.org.uk/invoicing

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We hope this helps. Please get in touch of you need any further help.

Cancelled request are shown in red and can be removed from your Schedule.

If you decline a request you have an option to keep the availability in your Schedule for others or to remove it.

 

 

Invoicing via your account

Each Account contains an Invoice tab. In here you find everything related to book keeping and invoicing for the work you have completed via the system.
For work with Extended hours / improved access hubs, the invoices are generated automatically for you each month and the data passed to their finance dept at the beginning of the new month.
They then pay you as per your contractual agreement with the service.
When you work for a practice directly via the system, you can manually generate invoices for the shifts you have completed and send them to the employer(s).
In all cases, the invoices are found in your Invoice history in your account and can be viewed / printed
You can also revoke and edit/resend invoices, see when an employer has paid your invoice and mark it as received your end.
You can also down your invoice data for use in a book keeping app
With regard to pension data:
When you work for Extended hours / improved access hubs the pension calcs are also competed for you as part of the auto generation. When you generate an invoice manually the pension calcs are included in the invoice payment Calculation.
Note:
You must set your Pension tier in your account Profile
At this time the locum A form is not currently generated
This will be something we add to your account quite soon, we hope

How to be invisible

There are 3 aspects which determine how employers see you
1. Your availability
if you have no availability in your Schedule then practices will not see you in their availability calendar
https://gpnetworks.co.uk/schedule
2. Your visibility
If you have no visibility connections to practices, practices would not see you even if you had availability
https://gpnetworks.co.uk/connections/manage_practice_visibility
3. Hub connections (Connect from the Hub Work screen)
If you have Hub connections then you can have custom visibility and availability to Hubs, distinct from that which practices see – Hubs can assign you if you have Hub availability
https://gpnetworks.co.uk/hub_management

Combining work for EHS hubs and in-hours practices

Login to your account and click theHub Work menu item in the top menu bar
Click add Hub and choose the Hub services from the drop down list to connect  to
You then get a brand new Hub management screen to manage the Hubs you connect with. In this new screen you can setup your visibility and availability for EHS Hub work
These settings work alongside any regular setup in your main Schedule, related to in-hours work, so that you can be simultaneous assigned to your chosen hub shifts and requested by practices for in-hours shifts
The Schedule screen handles all conflicts and clashes in the best logical way and sends notifications and reminders to all parties at each step
Your activity will build a history of work for you and show a future work schedule
You can also easily invoice employers for past shifts worked in your Schedule – for this visit the Invoice screen in the top main menu

Rules of Engagement – the logic of your Schedule

As a freelancer, you need to be able to work across a number of different types of employer.
As a locum with a GPnetworks account, you need your account to be able to handle the complexity of working for Hub banks, either in-hours or extended hours or out of hours and working for practices.
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The Gpnetworks system handles all of this and creates a single unified Schedule for you of all your activity.
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Naturally the rules behind this are quite complex – but here is some insight into them.

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Interaction with Practices

1. When a Practitioner does anything in their Schedule (accept, cancel, decline)   it gives them the option to choose whether to stay available for that session or not with a checkbox.

2. When a surgery confirms, the Practitioner is set unavailable for that session and  any other requests will be declined automatically  and notifications sent out.

3. When a surgery cancels an accepted OR confirmed session, it automatically sets the GP as available again.

Hub Assignments

1. Assignments will only be made if a GP has no accepted or confirmed, or assigned requests existing for that session in their Schedule.

2. When an assignment is made, any conflicting requests will be auto declined  (this will only consist of new requests the GP has not responded to yet, since assignment can’t be made for any accepted / confirmed)
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For more information about your GPnetworks account, please get in touch
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