Self-assign to a Hub shift

If a Hub wishes you to self-assign to shifts in their rota they will turn this feature on for their Hub.

This means you will see shifts that you are eligible to self-assign to within your Schedule. These you can click on and easily self-assign.

Doing this creates an Assignment in your Schedule and solves that shift for the Hub – no-one else can self assign to the shift once it is claimed in this way.

Here is a short video showing how to ensure you can see self-assignment shifts in your Schedule.


How to invoice for shifts

When you have confirmed shifts in the past in your schedule, you can create invoices from these very easily – grouped by employer.

They will be generated in your account and the employers account and the employer will receive a notification.

The employer then marks the invoice paid at their end and, when the money enters your bank account, you can mark it received your end (reconciliation)

The process starts in your invoice screen, by click the ‘create new invoice’ button. This takes you to a screen where you can choose a date range for shifts and select an employer you have worked for. The result of these filters will show you the uninvoiced shifts.  You can then select shifts to invoice and build an invoice from them.

This adds them to an invoice tamplate and performs any necessary calculations. At this point you can create extra row and add additional data.

When you are happy with invoice you can commit to, which will generate it and place it into both your account and the employers account history.


Your Schedule, requests for work, assignments and more

Since 2017, GPnetworks has incorporated working with Hub services, combining traditional in-hours work for practices with other forms of shift work such as Extended Hours (EHS).

This has meant that your Schedule has become a little more complex, since it has had to evolve to handle the extra types of shifts, the logic that accompanies them and manage the relationships between all shift types.

From your perspective, there is a single Schedule for all your work. Interpreting your Schedule is aided by the view filters down the left hand side, that allows you to turn on and off different aspects of the Schedule.

Different shift types are shown in different colours to help you interpret your work schedule.

Blue Requests are those you receive from practices.

These are Requests for in-hours shifts at a specific Practice

If you Accept a Blue request this will turn Yellow. This does not mean you have been booked but informs the Practice concerned that you have accepted the Request, The Practice can then confirm the request, which creates a form booking.

A Confirmed request will show as green in your Schedule and you will get an email reminder the day before the shift.

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Hub Service Assignments

When you use your Hub Work screen to connect to and show availability to a Hub service, you may then receive Assignments from the Hub – the are shown as light green in your Schedule.

Hubs also provide an additional method of picking up shifts called self-assignment. Three weeks before a shift you will see the shift in your Schedule in dark grey and can click to self-assign to the shift.

(please note: to see self-assignment shifts in your schedule, the self-assignment filter on the left side of your schedule screen must be turned on)

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Rest assured all the logic that manages Requests and Assignments is handled automatically for you. You cannot be double booked or miss out on an opportunity, so long as you manage your Availability and Visibility to both practices and Hubs properly from within your Account.

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Notifications and reminders

All requests, cancellations and changes within your Schedule are followed up with an email notification. Many of these provide an action within the body of the email so you won’t even need to login to respond,

When you are booked to work, whether for a Practice direct or for a Hub, you will also receive a reminder before the shift.

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After you have worked a Confirmed shift you can use your built in Invoicing feature to generate invoices for practices.

When you work for a Hub service and are paid by the Hub provider, your invoices are automatically generated for you and placed into your Invoices section.

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Cancelled request are shown in red and can be removed from your Schedule.

If you decline a request you have an option to keep the availability in your Schedule for others or to remove it.

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Connect to Hub services

To connect with Hub services and pick up shift assignments you simply need to add a Hub connection to your account.

These screen shots show how to add hub connections to your account from your Dashboard.

Step 1 – click the Hub Work section


Step 2 – click manage Hubs


Step 3 – Click ‘Add a hub’ and choose from the Hub services available. This will generate an automated join request to the Hub admin. When they accept your connection you will be notified. The Hub service will follow up with you to induct you and ensure your are compliant, before Assigning you to Hub shifts according to your availability and chosen locations of work.

Invoicing via your account

Each Account contains an Invoice tab. In here you find everything related to book keeping and invoicing for the work you have completed via the system.
For work with Extended hours / improved access hubs, the invoices are generated automatically for you each month and the data passed to their finance dept at the beginning of the new month.
They then pay you as per your contractual agreement with the service.
When you work for a practice directly via the system, you can manually generate invoices for the shifts you have completed and send them to the employer(s).
In all cases, the invoices are found in your Invoice history in your account and can be viewed / printed
You can also revoke and edit/resend invoices, see when an employer has paid your invoice and mark it as received your end.
You can also down your invoice data for use in a book keeping app
With regard to pension data:
When you work for Extended hours / improved access hubs the pension calcs are also competed for you as part of the auto generation. When you generate an invoice manually the pension calcs are included in the invoice payment Calculation.
You must set your Pension tier in your account Profile
At this time the locum A form is not currently generated
This will be something we add to your account quite soon, we hope